CONTENT MANAGEMENT

ARTICLES

The article functionality lets Admins create posts within the Academy LMS which can be accessed by all users. This can be used alongside the social features to create an Admin blog or to manage news alerts.

VARIOUS CONTENT TYPES

The Academy LMS lets you use a variety of file types to build your training plan. These include: SCORM eLearning (1.2), MS Office files (PowerPoint, Word, Excel), PDFs, MP4 Video, MP3 Audio and images.

LEARNER-GENERATED CONTENT AND CURATION

Learners can upload their own content in various areas of the platform (see Social / Clubs). Admins can access and view this content and use it to build and expand their Library of formal learning content.

CONTENT VISIBILITY

Learners and content are arranged in flexible groups which determine what can be accessed and by whom. The default settings can also be adjusted for individual pieces of content (for example, open access).

GLOSSARY

Admins can collect definitions of popular terms in this dedicated section of the Academy LMS. This functionality can also be used to manage a directory of contact details for key people in your organisation.

COMPREHENSIVE METADATA

You can keep your content organised by assigning various attributes on creation (or by editing them at any time). These include: description, category, expiry date and version number.

PUSH & PULL

Admins can push learning content to individuals in line with their assessment results and level pathway.  Learners can pull any open-access content they require from the Library.

CATEGORIES

You can create categories and subcategories to organise your content and manage group visibility. This also defines the structure of the Library, letting Learners easily find the training they need.

CONTENT BATCHING

Admins can batch different types of content together in Curricula. Each Curriculum can contain anything from eLearning to Classroom events, and badges can be awarded upon completion (see Gamification).

SURVEYS

Surveys let Admins collect feedback from individuals, on and off the platform. This helps gather aggregated data in scenarios like pre-interview recruitment, customer satisfaction or market research.

USER MANAGEMENT

LEARNER

Learners can access content via the Library, receive alerts from managers and use the social tools to interact with members of their team. These teams can be structured according to the needs of the organisation.

MANAGER

Admins can assign Managers to lead groups of Learners. These Managers can edit the Learners in their teams and run reports on their progress. They can also award individual Praise Badges (See: Gamification).

EXPERT

Expert status can be assigned to any user who can demonstrate their expertise on any topic. Other users can find the go-to person in the Experts Area, ask questions or view a list of frequently asked questions.

LEARNER-LITE

Learner-Lite is a limited access version of the LMS. You can give Learners access to training without giving full access to the rest of the LMS. This can then be reported on by Managers and Admins, it can also lead into a full user experience. This makes it ideal for onboarding or pre-work.

BULK UPLOAD / HRS INTEGRATION

Learners can be added, deleted or edited individually or in batches by importing a spreadsheet. The Academy can also integrate with your existing HR system making it easier to populate your Academy (See: Integrations).

TUTOR

The Tutor user role helps instructors and trainers manage classroom training events. This lets them mark attendance, use existing material within the Library and push live assessments during classroom sessions.

ADMIN-LITE

Comes at an additional cost.  Admin-Lite can be used to create roles with permissions tailored to your precise requirements. This enables them to access what they need to without giving them access to the entirety of Admin functionality.

USER SEGMENTATION

Our four-tier hierarchy system lets you arrange all users in a way that works for your organisation (e.g. based on their region, branch, department or team). We can recommend an ideal hierarchy during the setup process.

ADMIN

Admins have complete access and visibility over all users, content, and Admin features. Among other duties, they are responsible for managing teams, maintaining a consistent design and driving learner engagement.

TALENT TRACKER

Talent Tracker is an advanced filtering system that admins can use to locate employee skills, hobbies and experience. 

ASSESSING LEARNERS

BUILT-IN ASSESSMENT TOOLS

Aside from pushing content to your Learners, The Academy LMS includes a number of online tools for assessing their progress. These include Assessments, Tests, Reviews and Surveys and each have their own unique uses.

MANAGER/TRAINER INTERVENTIONS

Managers, Assessors or Administrators can leave feedback on any submitted assessment or test. Based on the Learner’s performance, they can also push additional content or Assessments to address the training needs.

MANAGE APPRAISALS

The Review functionality lets you monitor and review Learners’ continual professional development. An integrated Performance Centre is also available as an optional extra (See: Performance Management).

COMPLIANCE TESTING

Randomised questions, time limits and recording of results help meet regulatory requirements. Admins can also control the conditions and limit other functionalities until the test in question has been completed.

ASSESS KNOWLEDGE & SKILLS

The Assessment and Test tools let you use a range of question types to identify skills gaps and address training needs. You can also control the number of attempts, the time commitment and the deadline.

CERTIFICATION FUNCTIONALITY

Curricula can be configured to include Awards on passing. These Awards are visible in the Learner’s Badge Cabinet and can be linked to a PDF Certificate. Admins can also upload custom certificate templates.

AUTOMATIC LEARNING INTERVENTIONS

Admins can specify additional content when they create their Assessments. If a Learner fails an Assessment or gets a specific question wrong, these assets will automatically be pushed to the prominent My Things To Do area on their dashboard.

CLASSROOM MANAGEMENT

TRAINING BOOKING & ADMINISTRATION

The Academy LMS supports blended learning, letting you manage all Classroom booking including: invitations, management authorisation, resources, allocated places, pre-course reading and applicable costs.

MY CALENDAR

The Calendar is an area on the Dashboard that is a prominent focal point for all your classroom training. It lets Learners, Managers and Tutors stay up to date with all instructor-led events and workshops.

BLENDED LEARNING WITH INTERACTIVE CLASSROOMS

Interactive Classrooms address the needs of instructor-led training, as well as online learning. Its features include a flexible event management tool, live assessment capabilities and real-time reporting.

MANAGER AUTHORISATION

When you create a classroom event for a specific audience, you can edit the authorisation settings. When users enrol in these restricted events, the Manager has the option to approve or decline the request.

iCAL SUPPORT

An iCalendar (.ics) attachment is pushed out to Learners via email letting them keep track of classroom events booked through the Academy LMS via their external email calendars (e.g. Gmail, Outlook and other platforms).

WEBINAR BOOKING & ADMINISTRATION

You can also use the Classroom functionality to manage webinar invitations. Using the calendar tool, you can invite Learners to webinars on third-party applications such as GoToMeeting, WebEx and join.me.

WAITING LIST

Users can register their interest in events that have no scheduled dates. Once enough people have subscribed to the course, the Admin can schedule a date and send notifications to everyone on the waiting list.

GAMIFICATION

OPTIONAL CONTENT

You can include additional Recommended Content in a Level. This content is not required to progress to the next Level, but it lets Learners investigate topics that make them curious and spark their interest.

LEADERBOARDS

The Leaderboard is visible to everyone on your Academy letting you drive completion and monitor engagement. This league table can be filtered by team and it ranks Learners by the number of Badges (or XP) they have.

THE BADGE CABINET

Learners can view their badges within the Badge Cabinet area. Here, they can also see badges they haven’t earned yet, complete with instructions on how to earn them, encouraging Learner-led training.

CUSTOM BADGES

You can create your own Badges and award them on completion of content or other tasks. You can upload a badge image, create a title and add a description telling the Learner what they need to do to earn each badge.

PUBLIC BADGE UPDATES

Whenever a Learner earns a Badge, an update appears in the What’s Happening feed. This lets them show off their achievement to their team and it encourages other Learners to complete additional content.

LEVELS

Arranging your training in Levels gives your Learners clarity over their progression and helps Admins and Managers coordinate training paths for multiple departments, from induction through to management training.

PRAISE BADGES

Fully customisable Praise Badges can be awarded by Managers or Admins. These unique Badges can be sent to Learners to recognise special efforts and publicly acknowledge their contribution to the business.

REAL-WORLD REWARDS

The Reward Centre is an optional upgrade to the Academy LMS. You can use it to add an extra incentive to your training, letting Learners trade their Badges and XP for real-world Rewards. (See: The Reward Centre)

GAME-BASED CONTENT AUTHORING*

Genie is an authoring tool that lets you produce mobile-ready, game-based learning content. The exported SCORM, xAPI or cmi5 files function on any LMS, but they are designed to work in harmony with the Academy LMS’ gamification features. Please review the Genie feature list.

ACHIEVEMENTS

You can create Achievements which Learners earn according to a variety of pre-programmed triggers. Current triggers include, updating profile images, downloading content, logging in outside of work hours and many more.

MULTIPLE LEVEL PATHS

Paths let you deliver training to certain groups, giving every Learner a personalised experience. This also lets you create relevant pathways for processes like onboarding, succession planning and compliance training.

REQUIRED CONTENT

You can specify which tasks your learners need to complete before they can progress to the next Level. This Required Content can include completing eLearning, taking an Assessment or earning an Achievement.

SOCIAL LEARNING

RATE AND COMMENT

When a Learner completes eLearning or watches a video, they can rate their experience and leave their own comments. You can review the comments and place the most popular content front-and-centre of your training programme.

CLUBS

Clubs extend learning beyond the formal training programme. These discussion forums can be created for any topic on an open or invite-only basis and visibility can be configured according to flexible user groups.

SOCIAL MEDIA INTEGRATION

Our social media integrations let users share any Badges or Achievements they have earned to Facebook, LinkedIn or Twitter. This lets them share their successes outside of the LMS and gives your organisation more brand exposure.

FAQS

If a Learner asks a question in the Experts area, the question and the answer are logged in the FAQ area. Other Learners can then browse this area and find answers to their queries, easing the load on Admins.

THE ‘WHAT’S HAPPENING’ WALL

All actions appear on this news feed along with comments from users. The What’s Happening Wall also lets users share links and other files. These items can be Liked, ensuring the best posts rise to the top of the feed.

CHAT

The Academy LMS comes complete with live chat functionality. Your Learners can easily see who is online and chat one-to-one or in groups. They can even find the right person to answer their question in the Experts area.

USER GENERATED CONTENT

As Learners add their own contributions, each Club becomes a library of relevant user-generated content. Managers and subject matter experts can see the most popular content and use it in future training initiatives.

INSTANT TRANSLATION

Learners can all speak different languages and still share their knowledge. Social posts can be instantly translated by pressing the Translate button on each post. The post is then instantly translated into the learner’s preferred language.

EXPERTS

You can highlight your subject matter experts by granting them Expert status. Other users can find them in the Experts area, listed by expertise. Learners can ask questions, review FAQs or open a live chat.

NOTIFICATIONS

Users receive relevant alerts in the notifications menu. These are triggered when someone comments on their post, when they are tagged in a post or when they have been invited to complete some training.

REPORTING

AUTOMATIC SCHEDULED REPORTING

Once you have created a custom report, you can schedule it to run automatically at a time that suits you. You can also specify a list of emails in the settings, ensuring that the key people get the data they need.

ASSESSMENT/TEST REPORTING

The built-in Assessment and Test features were created to give you the most useful learner data. You can run Reports on Assessments or Tests and filter the results by question to highlight knowledge gaps.

GOOGLE ANALYTICS INTEGRATION

Get an extra level of insight by adding a Google Analytics tracking code to the Academy. This addition unlocks the reporting capabilities of Google Analytics, as well as those of the Academy LMS.

SCORM REPORTING

The Academy LMS is compliant with most current eLearning specifications. You can run reports on all data from your SCORM packages, including date and time of viewing, duration and knowledge check scores.

REPORTING DASHBOARDS

The main Reports dashboard features a number of graphs and charts giving you an at-a-glance view of user behaviour throughout the platform, including login and content completion rates.

AD-HOC REPORTING

You can generate custom reports using the Academy LMS’ Reports wizard. You can use a variety of filters to narrow down the information, and export the data in the most convenient way for you (.doc, .xls or .pdf).

CUSTOM FIELDS

Custom Fields give you the flexibility and freedom to craft a purpose-built reporting solution for your needs. This lets you upload your own custom data and include it as a separate field in one of your Reports.

CUSTOMISATION

MODULAR DESIGN

If any Academy LMS feature doesn’t fit in your training plan, it can be switched off. This lets you create a focused online learning environment that addresses your needs and gives your learners a clear path.

CUSTOM EMAIL TEMPLATES

You can customise all automatic notification emails in the Admin area. This lets you tailor the content of each email, clarify the context and give your learners a more personalised and meaningful learning experience.

BRANDING

You can adjust the design settings on the Academy LMS and build it to reflect your company’s identity. These settings let you change colours, titles and labels, and upload custom dashboard and level banners.

LANGUAGES

The Academy LMS is available in numerous languages including German, Spanish, Dutch, Italian, Portuguese, Polish, Latvian and Russian. You can also edit any language in the Admin area or add a translation of your own.

CUSTOM DOMAIN NAME

During the setup process you will be able to define a custom domain name for your Academy LMS. This is another way to give your platform its own identity and give your learners a system that was built for them.

INTEGRATIONS

OTHER INTEGRATIONS

  • Infusionsoft – User Creation
  • Vitero – Virtual Classroom
  • Google Analytics – Analytics
  • Stripe – eCommerce
  • Linked In & Facebook – Badge Sharing
  • Twitter
  • Salesforce

USER DATA DROP

  • CORE
  • Lawson Payroll
  • Ciphr
  • Workday
  • Active Directory

AUTHENTICATION

  • Google
  • Open AM
  • Okta
  • PING
  • ADFS

CUSTOM INTEGRATIONS

We have developed custom integrations for several or our clients’ applications (eg, Single Sign-On (SSO) with Microsoft ExpertZone). Get in touch with us to discuss your organisation’s integration needs.

DATA SECURITY

CLOUD HOSTING

Our data is hosted in the cloud, with third party hosts such as AWS and Alibaba. All clients data is logically separated. We employ SSL/TLS/SFTP for all transfer of client data.

ISO 27001

We hold ISO 27001 and ISO 9001 certification

MISCELLANEOUS

EXTENDED ENTERPRISE

For larger networks of learners, we can configure The Academy LMS to support a multi-tenant learning solution. This includes multiple login areas, custom domain names and branding, and user segmentation.

SUPPORT CENTRE

At Growth Engineering, we strive to provide the best customer experience of any learning technology provider. Our 24/7 online Support Centre is designed to ensure all issues are responded to and resolved as quickly as possible.

E-COMMERCE

At an additional cost, you can charge for content including eLearning, video and classroom events. You can even create stand-alone catalogue pages, meaning that customers don’t need to log in to your Academy LMS to view your marketplace.

OBJECTIVES & KPIS

Learners, Managers and Admins can use the Performance Centre to set personal and organisational objectives. For each period, they can update their own KPIs or monitor their team’s progress to get more clarity.

VALUES & PRINCIPLES

Here, you can define the key principles at the core of your organisation. If a member of the team demonstrates a meaningful behaviour, anyone can nominate them to receive a special Values and Principles badge.

REVIEWS

In this area, Managers can send Review forms to capture the Learners’ progress, providing a fairer and more streamlined experience. This also gives Managers and Learners the opportunity to agree on future development.

ROLES & COMPETENCIES

You can use the Performance Centre to define roles and specify competencies for each one. This opens an ongoing discussion between Managers and Learners, letting them gauge each competency level and drive progression.

REPORTING

You can add extra insight to your reports by including data from the Performance Centre. This lets you analyse performance data and draw links between training initiatives, thus demonstrating a return on investment.

PERSONAL DEVELOPMENT PLAN

Managers can assess each member of their team and identify any skills gaps. This area lets them recommend additional training content to help Learners improve their competencies and achieve their career goals.

NOTIFICATIONS

The Academy LMS comes with a flexible invite Manager. This multi-purpose tool lets you send email notifications to all users on the platform, or filter the recipient list by team or groups to narrow your audience down.

THE REWARD CENTRE

OFFER TANGIBLE REWARDS

With the Reward Centre, Managers can leverage extrinsic motivation by offering tangible rewards. Depending on what works for your learners, these can include gifts, vouchers or even donations to charities

OFFER INTANGIBLE REWARDS

Aside from offering tangible awards, you can define other perks in your rewards. These can include things like single-use ‘Monday-morning-lie-in’ tokens, or granting additional user permissions, like Expert status.

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